Phénicia Conseil Group is looking for an Administrative Assistant/Assistante d’administration bilingual French/English, Abidjan, Ivory Coast For a multi-national group

Position summary and responsibilities:

Reporting directly to the Administration Manager the Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Administration and HR . She/He serves as a liaison to the senior management teams as well with other employees as needed by the Administration Manager like: organizing and coordinating executive outreach and external relations efforts; and oversees special projects.

  • Assists the AM with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicates with the general staff on the AM ‘s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG),
  • Communicates directly and on behalf of the AM with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. (See Board Support.)
  • Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
  • Supports AM in his/her external/internal commitments, including service on external boards, committees and other groups.

Skills and requirements:

  • Minimum of 10 years, in which 5 years as an Administrative-Executive personal assistance. Any experience in the tourism and/or stewarding industry is welcome.
  • Excellent organizational and time management skills.
  • Office pack knowledge (Excel, Word and PowerPoint)
  • Exceptional interpersonal skills.
  • Comfortable with technology, someone who finds solutions not problems, Who is able to think smart and outside the box to overcome obstacles.
  • Good verbal communication.
  • Reliable.
  • Credible.
  • Communicative however discrete.
  • Punctuality is high demand and organized.
  • Honesty.
  • Good presentation/image

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