Administrative & Accounting Coordinator (M/F)

Phénicia Conseil is recruiting on behalf of a leading international non-profit organization committed to transforming rural communities across Africa through innovative solar, water, and agricultural technologies. With operations in multiple African countries and a direct impact on over 5 million lives, the organization is a recognized force for sustainable development and community empowerment a

 Administrative & Accounting Coordinator (M/F)

Local Contract – Uganda

Position Overview:

This role is pivotal in ensuring seamless coordination between the internal operations and external accounting partners, while safeguarding the integrity of financial, tax, and employment documentation. We are looking for a candidate who embodies discretion, precision, and unwavering reliability. The ideal professional will demonstrate exceptional attention to detail, a strong sense of accountability, and a commitment to ethical conduct in all interactions.

Key Responsibilities :

• Maintain and systematically organize all corporate documentation, including statutory records, financial reports, and compliance files.
• Ensure accurate and complete HR documentation for all employees: contracts, payroll records, and regulatory compliance.
• Monitor and coordinate the submission of expense reports, invoices, and receipts, ensuring timely and accurate processing.
• Provide administrative support for accounting and compliance-related activities.
• Assist in the coordination of operational logistics and day-to-day office functions.
• Oversee office management tasks: cleaning services, food and furniture supply, team events, utilities, landlord relations, security, and key control.
• Manage and maintain office inventory, ensuring proper tracking and replenishment.
• Respond promptly and professionally to communications from internal teams, contractors, and vendors.
• Execute additional tasks as assigned by Management, aligned with the organizational work plan.
• Uphold and promote a culture of transparency, accountability, and ethical conduct across all stakeholders—strictly prohibiting corruption, bribery, or misconduct.

 Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Proven experience in administrative coordination, accounting support, or compliance.
• Advanced proficiency in Microsoft Office Suite, especially Excel; strong email and digital communication skills.
• Fluent in English (spoken and written).
• Valid driver’s license.
• In-depth understanding of documentation protocols, filing systems, and compliance standards.
• Excellent organizational and communication skills.
• Demonstrated integrity, discretion, and professional ethics.
• Ability to work independently with discipline, while fostering rigor and accountability among colleagues.
• Comfortable collaborating with international teams across multiple time zones.

Personal Attributes – IMPORTANT

• Unquestionably honest, transparent, and trustworthy.
• Consistently reliable and committed to delivering high-quality work.
• Methodical and structured in approach; thrives in organized environments.
• Self-driven and eager to master new systems and procedures.
• Holds self and others to high standards of compliance and punctuality.
• Maintains confidentiality and professionalism when handling sensitive information.

To apply : CV and cover letter to:  paolo.bossi@recrutement-phenicia.fr